Employment Opportunities

JOB DESCRIPTION

POSITION OBJECTIVE AND SCOPE:

Responsible for the day-to-day administrative and legislative duties of the Public Works Department including technical and financial oversight of immediate and long-term operations. Advise and support the Public Works Manager on all aspects of legislative compliance responsibilities associated with corporate infrastructure (roads, bridges, sidewalks, waste disposal and collection, parks, recreation, drainage, water distribution line), fleet, assets, including development of departmental policies and procedures. Utilizing assets and tools such as roads needs studies, bridge assessments and construction plans to update lifecycle expectations, bundling numerous inputs to support capital planning and budgeting for corporate sustainability and achieve higher performance through proactiveness and innovation.

RESPONSIBILITIES:

• •  Responsible for supporting the Public Works Manager in all aspects of capital and operational service delivery.
• •  Develop and implement processes, policies and procedures to monitor, maintain and follow-up day to day operations in compliance with all maintenance and operations as required within legislative and industry best practices related to roads, bridges, waste disposal site maintenance and operation. This includes operation and maintenance manuals, annual plans, logbooks, contingency/emergency planning, and all other related compliance records. Prepare reports and documentation as needed to adhere to legislated requirements.
• •  Coordinate development and standardization of Roads, Waste, Drainage and Recreation related to policies and procedures.
• •  In collaboration with the Public Works Manager, oversees the Parks & Recreation portfolio, with the support of the Recreation Coordinator & Public Works Assistant.
• •  Administer and oversee the continued maintenance of the processes and procedures that have been established to provide the defined level of service to residents.
• •  Assist the Public Works Manager in achieving the highest level of maintenance and compliance through healthy and safety, environmental responsibility, adherence to annual plans and reporting as well as provide background and input to Risk Management Plans.
• •  Liaise with the Finance Department on the Township’s Asset Management Program; perform condition assessments and update asset information including service levels for municipal assets; provide related reporting as required.
• •  Monitor compliance with all Certificate of Approvals/Licenses/Permits for all Township infrastructure.
• •  Oversee the maintenance of an efficient records management system to ensure that information is readily available.
• •  Track and monitor multi- year service Contracts, to ensure administrative requirements are fulfilled. Monitor Contractor activates, log sheets/work records to ensure compliance with performance specifications.
• •  Coordinate all locates for operational and capital projects and assist in directing staff with timing, implementation and data keeping for safety and protection of infrastructure.
• •  Oversee the collection and analyzation of waste disposal and diversion information to complete annual compliance reports and stewardship organization data requests.
• •  Coordinate and follow-up to ensure inquires/concerns/service requests regarding roads, drainage and landfill are appropriately dealt with by documenting the incident and relaying the information to Divisions for response
• •  Prepare Committee reports, including updates to Council.
• •  Draft reports for external agencies and government ministries.
• •  Maintains confidentiality as per the requirements of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and Municipal Policy.

Financial Resources:

• •  Estimates budget requirements, making recommendations to inform current and future expenditures.
• •  Supports the Public Works Manager and Director of Finance in the planning, development, recommendation, and implementation of the Public Works, capital and operating budgets including oversight of asset management, administration and monitoring of related expenditures.
• •  Identifies capital and operating funding and grant opportunities.
• •  Oversees the development, administration, and supervision of all tenders and contracts, as approved under the annual budget.
• •  Supports the maintenance of equipment ensuring compliance to legislative requirements and Township policy

People and Performance:

• •  Provides supportive leadership in collaboration with the Public Works Manager, to the Recreation Coordinator & Public Works Assistant.
• •  Assists the Public Works Manager in supervision of personnel including:
  recruiting and recommending appropriate individuals
  reviewing performance and dealing with disciplinary matters in accordance with municipal policy and relevant legislation
  enforcing policies of the Township and operating regulations of the department and maintaining discipline and morale
• •  Actively maintains a positive workplace environment by communicating and supporting staff in performing their duties; and effectively addressing workplace challenges as they emerge with a focus on developing a high-performance team.
• •  Fosters an environment of accountability, innovation/continuous improvement and empowerment anchored by the Township’s strategic commitment to deliver exceptional services to our community.
• •  Develops effective communication systems to ensure employees are provided with timely, relevant and accurate information.
• •  Ensures employees are knowledgeable of applicable health and safety legislation, are trained to act appropriately in emergency situations, practice safe program delivery, ensure that documented procedural information is available, and that necessary reports/follow up to incidents are completed and reported accordingly.

Material Resources:

• •  Ensures the security of department assets, records, and information technology/equipment.

SKILLS REQUIREMENTS:

Education & Training:

• •  Post secondary diploma in civil engineering, finance, office administration or related discipline, or an equivalent combination of experience and training.
• •  Highly proficient in Microsoft Office, Excel, Word and digital communication tools.
• •  Experienced user in GIS and PSD Citywide Maintenance Manager and FMW would be considered an asset.
• •  Familiarity with local road networks, construction, waste management, recreation and recycling programs an asset.
• •  Working knowledge of relevant legislation, regulations and minimum maintenance standards.
• •  Valid G driver’s license required.

Job Related Experience:

• •  Minimum of five years related administrative/compliance experience, at least two of which are in the municipal sector.
• •  Thorough working knowledge in municipal infrastructure operations and maintenance, associated materials and supplies, equipment operation and maintenance procedures, waste disposal, collection and landfill operations, parks and recreation, road design and construction, surveying and inspection and tender and contract administration.
• •  Sound understanding of risk assessment and management, project management and asset management considered an asset.

Additional Skills and Abilities:

• •  Ability to demonstrate initiative consistently with a strong commitment to customer service, effective leadership and conflict resolution, while exercising discretion and good judgment, including possessing a high level of initiative and personal integrity.
• •  Commitment to quality and process improvement, with ability to work independently with strong time management skills and ability to effectively and efficiently prioritize tasks for self and team.
• •  Excellent administrative, communication, interpersonal, organizational, project management, supervisor/leadership, and public relations skills, together with the ability to use tact and discretion and to deal courteously and effectively with the public and fellow staff members.
• • Demonstrated ability to contribute to and build upon a positive and healthy environment in a direct operations service delivery setting.
• • Ability to professionally and respectfully manage stressful and antagonistic situations.
• • Demonstrates commitment to personal and professional development by remaining current with new legislation, regulations and technology relating to the Department.
• • Well organized, flexible and able to deal with multiple priorities; organizes own time effectively, prioritizes and delegates appropriately, prepares in advance and sets realistic timeframes; ensures all activities and resources are used efficiently and effectively, and monitors progress toward operational or strategic objectives; ability to prioritize workload, considers competing interests, and adapts readily to rapidly changing demands, circumstances, and unrelenting deadlines.
• • Comfortable with new ideas and has the curiosity to seek new opportunities and implement change; collaborative decision maker focused on practical, timely solutions; self-assured and confident; drives towards results while constantly problem-solving; learns quickly; recognizes and adapts to evolving conditions; translates knowledge and ideas into action and tangible and measurable outcomes. Positively influences others; encourages, inspires and supports others to deliver; has the ability to understand how individuals at all levels operate and how best to use that understanding to achieve objectives.

Analytical and Problem-Solving Skills:

• • Demonstrated complex problem-solving skills, attention to detail and accuracy
• • Ability to read and interpret documents such as legislative acts, equipment specifications, operating and maintenance instructions and procedure manuals.· Ability to analyze complex situations and data to determine potential problems, provide both umbrella and detailed planning and corrective actions, recognize strengths and weaknesses in staff to mitigate potential problems and be proactive. Ability to provide detailed and comprehensive guidance and training in the use of approved practices and procedures.
• • Judgement is exercised in interpreting legislation, preparing budgets and directing budgetary expenditures, policy and procedure development, public use of municipal assets and the development of operational systems and protocols.
• • Strong ability to working with staff, elected officials and the public to identify problems, develop solutions, and maintain harmony and team spirit.
• • Sound confidence to respond quickly and decisively to operational emergencies
• • Works within accepted policies and procedures.

Communication Skills:

• • Strong ability to convey and exchange information to people inside and outside the Corporation.
• • Ability to deal diplomatically with inquiries/complaints from the public.
• • Strong ability to communicate effectively both verbally and in writing, including presentation.

Working Conditions:
Environment:

• •  Primarily office, however some outdoor exposure related to site-visits
• •  Physically capable of performing the required functions of the position and wearing the applicable personal protective equipment, when necessary.
• •  Attends Committee and Council meetings to provide advice, guidance, and recommendations with implementation of resulting actions.

Control Over Work Schedule:

• •  Required to work 35 hours per week, plus overtime as deemed necessary.
• •  Required to attend evening meetings, when necessary.
• •  Travel may be required to attend meetings or professional development opportunities.

The foregoing description reflects the general duties necessary to describe the principal functions of the job identified and shall not be construed to be all of the work requirements that may be inherent in this position.

Apply today via Email
Deadline: Friday, July 5th, 2024 at 4:00pm
Attention: Leslie Drynan, Administrator (CAO)/Clerk at ldrynan@ektwp.ca