How to Become a Delegate

You must submit your intention to speak in writing no later than 12:00 noon on the Wednesday preceding the Committee of the Whole meeting at which you wish to speak. The submission must include:

• Your name (or the name of your group)
• The nature of the business to be discussed
• If representing an organization, provide the name of the organization
• The topic you wish to address

• Email or facsimile requests are accepted, and you will receive confirmation of receipt.
• If you intend to distribute any supporting reports or documents during your presentation, they must be submitted to the Deputy Clerk along with your registration request. This ensures the material is circulated to the Committee in advance.

• Delegations are added to the agenda on a first-come, first-served basis.
• Due to limited time, only two delegations can be heard per meeting. If the item you wish to address is not on the agenda, your request may be referred to a later meeting.

• If a delegation is not listed on the agenda, it can still be heard if a majority vote of the Committee members approves it.

• Delegates will be allotted 10 minutes for their presentation, followed by 10 minutes for questions and answers.
• The Mayor has the discretion to extend or reduce the time allocation as needed.

Members of the public attending the meeting must maintain order and follow the rules:

• Addressing the Committee: Public members may only speak if specifically requested by the Mayor and approved by the Committee. In this case, their speaking time is limited to 5 minutes.

• Disruptions: Interrupting the Committee, its members, or other speakers is prohibited.

• Signs and Placards: Picket signs, placards, or similar items are not allowed in the Council Chamber or Meeting Room.

• Food and Drink: Hats, food, and beverages are not permitted in the Chamber.